Product and grade
Name the variety or product type, size range, surface condition and permitted variation.
Avoid comparing packs that contain different product grades.
Six parts of a useful packing brief
Unit pack
State count or net weight per retail unit, plus the number of units in an outer carton.
Separate consumer-pack requirements from wholesale carton requirements.
Outer carton
Record net weight, proposed gross weight, dimensions and number of layers or units.
Ask the supplier to confirm the completed pack rather than adding assumptions.
Pallet and receiving
Provide any pallet footprint, height or handling limits used by the receiver.
Confirm the proposed stacking plan before accepting a loading estimate.
Labels and artwork
Provide the required wording, language, product identification and artwork version.
Have the importer confirm destination labelling requirements before printing.
Sample and approval
Request product, open-pack and closed-carton photos linked to the proposed specification.
Record approval in writing; pictures do not replace agreed inspection.
Copy these fields into your inquiry
- Product / variety / grade
- Size range and acceptance criteria
- Retail unit count or net weight
- Units per carton and carton net weight
- Outer dimensions and pallet restrictions
- Label language and artwork version
- Order quantity, destination and required arrival date
Use your actual order requirements. This checklist does not set a standard carton weight, loading quantity or minimum order.
Send your packing requirementsPacking questions before you order
What is the difference between net and gross packing weight?
Net weight describes the product contents. Gross weight includes the product and its packaging. Ask the supplier to state which packing level each weight refers to, such as one retail unit or one completed carton.
Can a carton photo confirm container loading quantity?
No. A photograph helps explain presentation. Loading quantity also needs a proposed carton and pallet arrangement, dimensions, weights and shipment constraints to be reviewed by the supplier and logistics team.
How should I send packing reference images?
Submit the written requirements using the inquiry form, then send images or artwork through email or WhatsApp and include the inquiry reference. The website form does not accept attachments.
Which product guide should I use?
Use the apple, garlic or ginger linked guides for product-specific questions. For kiwi, citrus, carrots or broccoli, start with the product page and add your pack requirements to the inquiry.
Request a quote
Include the product, quantity, packing and destination in your inquiry.
Carrot packing worksheet
Use your actual buying requirements. These fields do not describe confirmed DA NO stock, standard packs or shipment capacity.
| Decision | Record in your buying brief |
|---|---|
| Root specification | Length range [ ]; diameter range [ ]; measuring points [ ]; permitted variation [ ]. Keep these fields separate from carton weight. |
| Presentation and acceptance | Requested washing/trimming [ ]; shape criteria [ ]; breakage or visible-damage criteria [ ]; agreed inspection method [ ]. |
| Retail or loose pack | Format [ ]; unit net weight if applicable [ ]; units per outer pack [ ]; outer net weight [ ]; required label version [ ]. |
| Pack approval | Proposed outer dimensions [ ]; packed sample reference [ ]; receiving limits [ ]. Check that the sample describes the requested roots and packing together. |
Pear grading and packing worksheet
Use your actual buying requirements. These fields do not describe confirmed DA NO stock, standard packs or shipment capacity.
| Decision | Record in your buying brief |
|---|---|
| Named variety | Requested variety [ ]; fruit-size or weight basis [ ]; permitted variation [ ]. Do not use a general pear image to identify the proposed variety. |
| Count and protection | Carton count [ ]; net fruit weight [ ]; sleeves/trays/dividers requested [ ]; layout [ ]. Review the protection against the shape of the proposed pears. |
| Acceptance | Skin-condition criteria [ ]; any firmness requirement and assessment method [ ]; sample reference [ ]; inspection responsibility [ ]. |
| Compare with the offer | Record the supplier’s proposed variety and lot next to the request. List substitutions explicitly; do not treat an apple packing layout as approval for pears. |
Prepare one inquiry with a separate line for each product
Use your actual buying requirements. These fields do not describe confirmed DA NO stock, standard packs or shipment capacity.
| Decision | Record in your buying brief |
|---|---|
| Select the products | Use Add to Inquiry on each product page, then review the existing selection before opening the RFQ. The product selection is a buying brief, not a confirmed mixed-load plan. |
| Keep quantities separate | In Other requirements, give each product its own quantity and unit, grade, packing and required date. Explain what the main quantity field represents; do not combine cartons and tonnes into an unexplained total. |
| Shared destination, separate requirements | State the destination and requested delivery term once, then identify any different timing, handling or document requirements by product. |
| Review feasibility | Ask for the proposed allocation, compatible handling and loading arrangement before treating the inquiry as one shipment. Record any partial supply or substitution separately. |
Keep evidence attached to the specific offer
Use your actual buying requirements. These fields do not describe confirmed DA NO stock, standard packs or shipment capacity.
| Decision | Record in your buying brief |
|---|---|
| Who is responsible | Ask the quotation to identify the selling entity and the party responsible for sourcing, grading, packing and shipment coordination. Distinguish owned facilities, contracted services and supply-network support. |
| What the sample represents | Record whether photographs show a catalogue reference, a packing trial, a sample or the proposed shipment lot. Ask for the date and lot reference where applicable; a photograph is not proof of facility ownership. |
| Which terms are agreed | Keep the approved specification, packing version and acceptance method with the quotation. Record unresolved substitutions or delivery assumptions before approving the order. |